As a popular adage goes, a person’s space reflects his state of mind. This notion can be observed not only in our homes but in our workstations as well. A clean and organized desk exudes a productive and constructive ambiance. Meanwhile, an untidy and disorganized workspace filled with clutters can radiate a lack of focus and anxiety.
While it’s correct that not all of us would be able to set up our workstations exactly as we want it, there are plenty of adjustments we can do to bring out the best working space for us. As successful people often say, an organization is key to getting things done. When we have a clean and organized workspace, we are creating the best working environment that can easily inspire us to accomplish our day-to-day tasks.
Excellent Tips on How to Organize your Workstations
Below are the top reasons why we need to organize and liven up our workplace before everything else.
#1 A clean workplace communicates professionalism. Having an organized workplace is not only significant to us but as well as to our bosses, employees, co-workers, and, most notably, to our customers. This place can serve as a visual representation of our professionalism. Furthermore, our workstation promotes excellent work ethics. Therefore, to attract productive thinking, we must first begin what’s in front of us – our work desk.
Whatever kind of office works we do, it’s essential to keep in mind that every piece of furniture in our workstation is going to play a vital role in boosting our enthusiasm, concentration, and productivity. Fortunately, we are now in the times where there are furniture designers who have taken into account the utmost comfort of workers when designing office tables and chairs.
Today, one of the furniture that is having a moment in a modern office environment is the live edge desk. Made from natural wood, this desk not only exudes a rustic, classic charm, but it can also reconnect us with the natural world. Different designs would surely fit everyone’s space, style, taste and purpose.
Tip: It could help us if we would remove from our desks the items that we do not use daily. There would be less shuffling when we need to track some stuff down.
#2 A clean workspace reduces stress. Of course, getting a good work desk is not enough. Cleanliness is of utmost importance as well. While it’s true that it’s quite a challenge to keep a clutter-free office due to papers and other stuff, there are plenty of ways we can do to keep things organized.
Today, there are different designs of office drawers to choose from. We can always find one that would fit our space and style. Just like our inbox for emails, our documents and other important papers need proper storage. Clutters everywhere can easily promote distraction. Worse, once we get distracted, we tend to get overwhelmed, which ultimately leads us to foster a negative state of mind. And the result? We would feel stressed and would find it hard to focus on what needs to be done.
Tip: Revolutionizing our office drawers can help a lot. Designating spaces for our documents, pens, paperclips, notepads, notes, and electronics is also a time-saver. We don’t need to rummage through a desk full of clutters anymore when we have our stuff organized in their appropriate boxes.
#3 An organized workstation can remind us of our priorities. There are times when it gets too busy at the office. Lots of incoming and outgoing documents, updated due dates, urgent tasks, phone calls, and the likes. Sometimes, we tend to do multiple things at a time. However, due to pressure and other factors, we often find it hard to finish everything in time. Other times, we misplace relevant documents and forget about them. Then, just as we feel too tired to do anything, we would see the clutters around, and the chaos in our workstation would only intensify.
Tip: Instead of keeping everything on our desks, we can utilize our wall space. We can hang a board and pin notes about urgent priorities. We can also designate an area for incoming and outgoing paper works. This strategy can help us get ahead of our task list.
#4 An organized workstation promotes creativity. No matter what our jobs are, creativity is vital to achieving success. And what could better inspire us to be creative than a blank slate? Keeping our desks and our entire workspace clean can help us focus on the task. Furthermore, by having everything in place, we wouldn’t get that feeling that looming deadlines and other side projects are bombarding us.
Tip: We can throw away the things we don’t need and keep the others that we can recycle. Having a trash can and a recycle bin wherein we can easily toss unnecessary items can help a lot. Then, after work, we can recheck what we toss in the recycle bin and think of ways on how they can be of use. Aside from being organized, we can also save money.
#5 A tidy workspace saves our time and energy. Most of us might think that we don’t have time to organize our workstation. There can be too much on our plate. However, what we fail to realize is the amount of time we have wasted every day by sorting files from years ago. When we have our things neatly kept in their designated places, we are guaranteed to see them immediately, which means we’ll have more time to work on specific tasks or projects. Furthermore, we don’t need to break our backs, searching all the boxes of the drawers as well as the storage areas and trash cans for missing documents, right?
Tip: Every end of the week, we can perform what we call “workstation inventory.” We can allot 30 minutes of our time to sort through our workplace. What do we need to have on our desk next week? What do we need to keep inside the drawer for a while? What supplies do we lack, and what do we need to throw? These might be little things, but done together, they can make all the difference.
This list could go on and on, but we’ll eventually get down to the same conclusion – having an organized and clean workstation is a must. Remember, a cluttered office can easily make us feel stressed and burned out, plus it can reduce our creativity and ability to focus. So, if we want to feel refreshed and energized whenever we are at work, we must make it a habit to clean and organize our workstations regularly.