How to Leverage your Office Layout for Efficiency and Productivity
Whether you are working from home or in a corporate office, the workspace layout where you do your job greatly matters. There are innovations today when it comes to desks and virtual workplaces. To create a more positive and productive workplace, you need to become informed of the impact of workspace design on the overall organizational learning, health, and performance.
How to Leverage your Workplace Layout for Efficiency and Productivity
The following are effective tips on how you can create a workplace to achieve productivity and efficiency:
#1 Choose the workspace aesthetic that you’ll love. When you love the design of your workspace, it will be easier and more comfortable for you to perform your job. If you are working at home, you can spend some time planning the style or design of your office. Identify the things that you will need. Would you like to be a minimalist? Or, would you be more comfortable with a creative and loud office setup? What colours would you like to have? What types of furniture and equipment will you use in the workplace? All these questions are essential to come up with an office layout that will give you the kind of working environment which can boost productivity and efficiency.
#2 Go for an ergonomic environment. Typically, a working space comprises a chair, lighting, a desk, and a desktop or laptop computer. Each of them must be appropriately positioned to support your body and regular movements while working. Experts advise people to go for an ergonomic workplace. Some tips that need to be considered are the following:
- A worker’s head should face forward; it should not be overextended nor angled down on the shoulders.
- The top of your computer screen must be below or at an eye level.
- The shoulders must be relaxed.
- The lower back must be well-supported.
- Thighs and forearms should also be parallel to the floor.
To achieve an ergonomic working environment, more and more offices today choose to use ergonomic equipment such as standing desks and standing desk converters. Others include ergonomic mouse and keyboards. There are also anti-fatigue mats which help employees to feel relaxed while standing.
#3 Do some decluttering. Give time and include in your to-do list the schedule of sorting and decluttering of your desk. Use the KonMari Method™ to transform your office environments. This method uses a system of categorizing and sorting all the items. Make sure to get rid of the things you don’t need and keep only the essentials. This can be applied to office supplies, books, tools, and other miscellaneous items. When you declutter, this should contribute to a more positive feeling and efficiency. Being organized is proven to provide benefits when it comes to performing in the workplace.
#4 Organize your desk to be distraction-free and promote good habits. Organize your desks by rearranging the items on it. Also, make sure to promote good habits that can lead to productivity. Some experts advise designing the workplace to an environment that will help you to make good decisions. If you’re a plant-lover, you can put a small potted plant on your desk, so you’ll feel relaxed and calm. You can also stock up some snacks on a container on your desk, so snacking will be effortless.
#5 Organize your phones and computers. Your desktop or laptop computer can be the item you will work with more often. You can also organize your computer as well as phones. Get rid of everything that you will not need, such as files, movies, and apps. You can save space and will become more organized when you keep only the necessary data. Organize your files in folders, and make use of recognizable filenames.
#6 Utilize the browsers and applications efficiently. Do not open ten or more apps at once. Just open the ones you need for the task. Once you are done with an application, close it so it will no longer distract you. Various apps can be used to improve focus, habits, and productivity. You can install them on your phone and computers, and serve as your guide to work more effectively.
#7 Use visual tools to boost productivity. A high volume of emails and queries can overwhelm you and your team and may affect the quality of your work. You can use a visual productivity tool as a reminder of goals and commitments. They can also aid you to stay focused on how to be productive in the workplace. Add a visual tool to your desk layouts such as calendar, whiteboard, post-it notes, and other devices. They can also help prevent procrastination.
#8 Optimize the sound and light in the office to enhance concentration and leverage productivity. Enhancing the environment in your workplace can create a significant role in shaping better focus levels. Your mind can be on its creative and productive state when you work in a comfortable workplace. Consider adding the proper lighting, adding fresh scents, and brain wave stimulating sounds.
Natural lighting can improve the focus and productivity levels of employees. If the office does not allow natural light to enter, then make sure to enable them to take breaks and go outside. This is also advisable because standing for long hours while working can lead to adverse effects. Some employees work more efficiently when they listen to classical or instrumental music.
Also, there are individuals, mostly those working from home, who love using fresh scents in the workplace. Some of them put essential oils on their desks to help them feel refreshed and energized.
#9 Get more organized with your digital work systems to work smarter. Once you achieved an organized and decluttered desk, it’s time to make sure that your digital life is also in order. Here are some tips that you can consider:
- Install an app such as Pocket.com to save interesting websites or articles so you can view them anytime.
- Use the “Pin tab” feature in your browser to have your apps and tabs more organized.
- To avoid overwhelming emails in your inboxes, make sure to assign them in their respective folders.
- Organize all related files on their corresponding folders. It will be easier to find the files you are looking for when they are named and saved correctly. This will also ensure a lesser time of searching when you need them.
- Limit notification alerts from your phones and computers, so you will not get easily distracted.
- Use project management platforms with your colleagues and team members for better task delegation and monitoring.
#10 Personalize your working desk. An ideal workplace is where you can feel comfortable while working. Add your desired aesthetics, such as choosing the art, colour, and style to make it more personalized. You can get more creative when it comes to arranging your desk. You may add a photo frame of your family, a postcard, a succulent plant, or a tiny decor that can make you smile at work. Just make sure you keep the desk organized and free from unnecessary items.
Your workspace can contribute a lot to the results of your everyday job. It can help you become more productive or add up to your stress levels. That’s why it should be set up to how you can work efficiently. To leverage the workplace layout, you can follow the tips as mentioned above, and add a personal touch to your desk to promote comfort, productivity, and efficiency.