How To Instill Discipline In The Workplace
Discipline is a significant factor in promoting harmony and professionalism in the workplace. This is crucial when it comes to training the employees so that they will abide by the rules and code of conduct of the company. When some employees do not follow the rules, there are several ways to maintain discipline in the workplace.
Maintaining Discipline: Tips to Implement
Below are some of the effective techniques every leader of the organization must know. These will help instill discipline among employees in the company to promote camaraderie and avoid possible management issues.
#1 Make the workplace a pleasant area to work. A happy, safe, and light-hearted workplace can bring productivity and positive results to the employees. The office should not be a place that threatens or pressures the people. When they are happy and satisfied with how the company are treating them, then it will be easier to create a productive office with well-disciplined employees. That's why it's essential to make the office a second home to the employees.
#2 Establish a clear code of conduct. When there is a clear code of conduct in the company, it will be easier to understand what is acceptable and not acceptable actions for the members of the organization. Misconducts in the workplace include fraud, falsification of documents, harassment, being under the influence of alcohol or drugs, insubordination, theft, breach of confidentiality, bribery, discrimination, conflict of interest, and assaults. Every company must have a manual the rules and code of conduct for reference.
#3 Give people convenience at work. When people are given their space at work, it will be convenient for them to work and be creative. As a boss, you will not like the idea of closely supervising them forever. Not all individuals are comfortable being watched all the time. They also need the space to work on their preference and their own way.
#4 Orient new employees about the rules of the company. Hand newly-hired employees the code of conduct manual so they will be informed about the do's and don'ts in the company. There can be updates or changes in the rules and policies of the office. That's why it should be ensured that they are well-communicated to all the people in the workplace. Encourage all the employees to read and understand the manual and ask any questions for better understanding. Let them know that the HR department will always be willing to assist in consulting and answering questions.
#5 Stick to the policy. Disciplined is instilled effectively when the policies are implemented consistently and fairly. Managers must give equal treatment and punishment to all the members of the organization to avoid unfair treatment and discrimination. When the policies are implemented accordingly, employees will provide respect not only to their employers but also to the whole company.
#6 Be clear with the consequences of each misconduct and develop a zero-tolerance policy for violations. A zero-tolerance policy can be an effective way to discipline employees. For every violation, make sure to state the consequences. Depending on how severe the misconduct, penalties can be through a verbal or written writing, suspension, or termination from the job.
#7 Be transparent with the process of reporting a breach of conduct. Make sure that the employees understand the process of how to report a breach of conduct. Often, it's by reporting the issue directly to the HR personnel or the manager. Prompt action and a fair investigation are needed to implement for each report. This is to ensure that the issue will not grow into bigger problems, and the right solutions will be formulated.
#8 Have a three-strikes policy in the workplace. There should be consequences for the members of the organization who refuse to follow the rules of the company. Rules are rules, and they should be followed. When an employee breaks the rules, and do it again, then serious attention must be done. One effective solution is to put a three-strikes policy. When an employee is given several warnings before they can be fired, they will be able to evaluate themselves. They will also think of being disciplined and not to be eliminated from the job.
#9 Conduct leadership training and programs. Leaders of the organization must be informed on how they can motivate their subordinates to value and follow the rules of the company. Leadership training and programs will be a big help to them. Discipline can be taught; thus, it can be learned as well. When managers show that they lead by example, their employees may follow with respect and discipline, too.
#10 Provide employees benefits to follow the rules. Employees will be more inspired and motivated when there are benefits and incentives to be given when they follow the rules. Such benefits may include promotions, awards, pay incentives, and others. For instance, wearing a proper uniform in the workplace is a must. It should be included in the employee's manual. Managers can give monthly awards or prizes to employees who wear complete and proper uniform and always look neat and presentable in the workplace. On the other hand, performance-related benefits must be separated from that for conduct-based incentives.
#11 Remove distractions. It's essential to get rid of the distractions that may hamper employees to follow the rules in the workplace. More often, the people who forget or did not follow the rules are those who are not focused on their job and its specification. The managers must ensure that the office is laid out correctly. Besides, the equipment and the technology they are using must be all working properly. For instance, social media sites must not be opened during working hours. Often, the productivity level of employees is affected because most of their time is spent over social media dealing with things not related to work.
#12 Pay attention to effective communication with employees. Active listening and effective communication must be ensured in the company. This will help create a disciplined office, with employees willing to follow the rules in the organization. The people in the organization should feel that they can communicate with the leaders in case they have questions and other concerns that require an answer.
Having a workplace with effective communication is a healthy decision to make for every business owner. Communication in the workplace must be a two-way process, both for the employees and employers.
Maintaining discipline in the workplace is an integral part of the organization's success. It is not only a job for the leaders to create rules and regulations, but it's also a big part for the employees to know, understand, and follow them.