Nothing inspires motivation and drives productivity more than a neat and organized workstation. Seeing everything in proper places sparks joy within every one of us. Imagine all the documents filed into their proper cubby holes and pens and markers safely tucked into their canister. Seeing everything follow an organized system not only sparks joy but productivity as well.
Being organized in the workplace inspires creativity and, as a result, improves productivity. An organized desk or table has a way of making us feel like we are in control. When we feel more in control, the more energized we are to tackle challenges and solve problems.
So take a look at your work desk. This article will show you how being organized can make you hit all those goals you've set and improve productivity in no time.
How Being Organized Can Boost Productivity
- Eliminate Unnecessary Stress
A disorderly workplace could be a reflection of a disorganized mind. Instead of losing patience looking for things you need in a pile of work stuff on your desk, why don't you eliminate this unnecessary stress source? Note down which items are essential for your work and find storage for the ones you need not as often as your essentials.
Another source of stress could be the cables all strewn behind or below your desk. There's your monitor power cord, your charger, and all other power cords that have braided themselves into one frustrating clump. Seeing all this cable chaos will surely not spark joy in anyone. Worse, it could even spark a literal fire in your office space. Make sure it doesn't come to this by using a cable spine to keep all cords and cables into one clean and organized group. You can also use a cable clip wire organizer to keep the cables on your desk neatly tucked away.
- Boost Your Creativity
Contrary to popular belief, chaos does not inspire creativity. If there is too much clutter and mess on your desk, then chances are you are too crimped to work, and many things would get lost in the mayhem. By being organized, we get more control of our work. We could quickly locate the things we will need, therefore cutting down time wasted.
We are also more productive when we are comfortable. Decluttering your workspace frees up so much space and allows you to move around more freely and comfortably. When you can work around comfortably, you are more relaxed to do the work assigned to you. So aside from keeping your desk tidy and organized, make sure your entire workspace is comfortable to work on. All the best ideas happen when you're sitting comfortably on a nice chair and your desk is beautifully free of clutter.
- Improve Focus on Work
A cluttered workspace could be very distracting. There could be things on your desk that occupy your mind more than being able to focus on completing your task. Perhaps it's your phone. Maybe it's the piles of documents on your table that haven't been touched in weeks.
Being organized in your workspace means you employ an organized system on your desk. Make sure everything that is on your desk is there with a purpose. Keep the documents or equipment that you would be using most of the time closer to you. This way, it's easier to be aware of the things that need your attention. It also cuts away from the things that could distract you.
- Maximize Working Hours
Being organized not only applies to your workstation's physical state but also means managing your time correctly. When you have a tidy and neat desk, you are less likely to spend minutes upon minutes looking for things. You could also focus on more critical tasks than sorting through piles of clutter.
With more time freed up, you are also able to manage your time well. You are left with enough time to do your work at your own pace. By being organized with your time, you also dramatically reduce the stress of catching up with work. It gives you a better mindset to work without any pressure, making you work more accurately and with fewer chances of making any mistakes.
- Save Money by Being Organized
A study made by Brother International showed that the cost of the time wasted looking for things in the workplaces amounts to US$9 billion annually. In a pool of 777 respondents, the study considered the hourly wage of employees and the amount of time they took in looking for things on their desks and computers. That's a lot of money just for looking for lost items. Imagine the last time you looked for the correct power cord for your laptop among the mess of cables under your table. Who knew looking for stuff could be so expensive?
So the next time you let your table get a bit messy, think about how much money you, or your company, could be losing. Invest in organizers to keep all your things in one place. They do not cost much, but they could be helping you save a significant amount of money in productivity.
- Create a Better Working Environment
By being organized, there are fewer chances of creating miscommunication with your colleagues. With everything in place, your work systems are more accessible for you to monitor and understand. If you’re an accountant, you could easily see the correct books easily and file them accordingly. The next time your auditor comes, everything is in plain sight and there will be less room for error.
There will be less chances of making any mistake when everything you have to check or observe is easily seen. As a result, it would be easier to communicate any report or updates to your colleagues. There is less chance of creating any misunderstanding and instead promotes a better workplace environment for you and your colleagues.
- Keep Your Workspace Safe
Keeping your workspace organized reduces the risk of you or your colleagues getting a workplace-related injury. All tools and equipment are in their proper storage bins, so no one will accidentally trip over or cut themselves from anything. Maintaining a healthy and safe working environment makes for a comfortable environment where everyone can work comfortably without any risk to their health or work.
There are several benefits to being organized in the workplace. The most important of which is improving productivity in the office. When you keep a tidy workplace, you can better manage your time and resources. Wasted time is cut down dramatically. You are also able to focus on the more essential tasks.
Being organized also reduces unnecessary stress, giving you a clear mind to accomplish your tasks throughout the day. In many ways, being organized is the key to completing several tasks for the day and being productive.
After learning the benefits of being organized in the workplace, it's time to apply this to your workstation. Supplement your knowledge by reading this article that offers tips on how to organize a home office.