How To Achieve Office Minimalism
If there's one thing that comes to our mind to work correctly is to have a clutter free office. After we are able to declutter our office space, the next thing that we need to do is ensure that we minimize the material and equipment that we have in our office.
What Is a Minimalist Work Environment?
It comes with a different definition most especially to the working environment. It is generally characterized by a space that is free from distractions and unnecessary clutter which should also promote productivity. Others believed that it must only have the things that you need. Removing the items that you don't need would probably make you feel more focused throughout your workday.
In the workplace, a single definition is not enough to define how office minimalism works. For some, the ultimate minimalist workspace is having no paperwork or no computer. But how can you work without these important factors? It is essential that we must consider the requirements for operating correctly and what is necessary for your work. It is imperative that we streamline our job to come up with the minimum and maximum requirements. This is where we need to determine which items we should focus on minimizing.
Steps to Keep Things at a Minimum
In reality, we don’t need a minimum setup, we just need to determine our minimum needs. Since not all tips will work for us, we need to identify only those that are suitable for us. Here are some of the few tips that can make workspace as minimum as possible.
Get Rid of Unnecessary Clutter. A way to start creating a minimalist workspace is to get rid of unnecessary clutter that may be lying in your workspace. It is essential that we invest in storage solutions as this will help declutter our space. Storage solutions must not take up space in your work environment as this will not make your office look good.
Check for the Things That You Can't Live Without. The initial step to minimalism is to declutter. However, there are things that you can't live without as are necessary for your work. Identify these things and find a way on how you can include this in the essential things that you need. If possible, it is necessary to downsize the number of essential items that you need to keep.
For example, instead of having a box of paper clips with 100 pieces, choose to hold only between 10 to 20 pieces. You won't use them all at the same time anyway, so it is better to keep at a minimum level so that it won't add up to your clutter. Remember that less is better.
Make Your Filing Online. Since everything is accessed online, it is best to keep paper copies on your computer or again that can be accessed online. Make a backup on the file if you are worried about losing them. Making your stuff digitally available makes it easier to be searched rather than filing. Should you still need to create necessary files that need to be printed and filed? Apply a retention period and make sure that you purge every 3 or 6 months as a way of decluttering the files.
Eliminate, Optimize, Automate & Outsource
Minimalism not only works for the office equipment but also in our daily tasks at work. There are tasks that need to be streamlined to make the work of an employee more efficient.
Eliminate. All of us have a lot of tasks in our hands, and this is something that can't be avoided. We need to analyze the benefit and value it can give us at work. For each task, it must have an added value to your work, something that cannot be done and take much of our time. While doing an analysis of what needs to be done, it is essential that we carefully check which tasks need to be eliminated. As you go along, you will be used to making an analysis, and it will be easier for you to say no when an unnecessary task is being assigned.
Optimize. When it comes to identifying a specific task or special project, it is best that we optimize and learn how to make things work. Organize a meeting that can maximize your project, in this way it will work immediately, and the task can be spread immediately. In setting a meeting, it is also important to check for the cost. If it is something that will cost us a lot, it is best to hold it via Skype to minimize cost and time. Keeping a specific meeting online will also help to cut time.
Automate. In thinking about how we can optimize a project, task or meeting, it is always best to look for things that can be automated. The person handling manual tasks should be provided with another function that can improve productivity in the welfare of the company.
Outsource. When we are able to eliminate all the unnecessary tasks, we are left with the important and necessary ones. For the important ones, again we need to think if these are necessary to keep. Think of the time they can eat up in your schedule. You must also consider the possibility that there is someone who can do the job. Someone with these skills and area of expertise could be given the task as everything can be done faster and more efficient.
Invest in an Office Furniture That Is Simple and Functional
When you are thinking about going minimalist, your equipment should be functional and yet simple. This must have a technological and innovative design. It will not only make your office look good but it will also help in productivity and your overall well-being.
Using a sit-stand desk from AnthroDesk will surely help in making a minimalist office look good. A standing desk from AnthroDesk is a space saver and has excellent benefits on your productivity level and mood. The sit-stand desk is best partnered with cable clips (for cable management) since we want the desk to look organized. It is also suited to partner with LED Desk Lamp which is eco-friendly and has a modern design that will keep your office design elegant looking.
It is not only good as a decorative feature in the office, but this can also help alleviate the back pain and prevent sedentary habits. This is because a sit-stand desk can be converted to a standing position while you are working. It can help fight the risk of cardiovascular disease as standing is like doing an exercise.
Take It Slow When Purchasing a New Item. When buying some office equipment, it is best that we think if these are necessary. Sometimes you may not notice it, but most of the time there are unnecessary things that you were able to purchase that are not important. Changing our mindset can help. We also need to evaluate our purchases differently.
In all aspects, minimalism is not only an aesthetic choice. By simplifying ways and user experience in terms of how they perceive minimalism, can make a lot of difference and a more attractive workplace.